LENA MIZELL
Lincoln
Summary
Dedicated and focused individual who excels at prioritizing and completing multiple tasks simultaneously. Experienced in many different areas of Compliance, Job Cost, Change Management, Insurance, and Contract processes.
Overview
25
25
years of professional experience
Work History
Contract Administrator
Cerris Systems
06.2024 - Current
- Generated and submitted monthly GMP billing and managed back-up document reviews
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Generated and managed Subcontractor Change Orders
- Implemented change management processes that minimized disruptions while maintaining forward momentum on projects.
- Generated and managed subcontracts and purchase agreements process.
- Streamlined contract processes by implementing efficient tracking and organization systems.
- Created job files for each project and maintained current data in each file.
- Stored and filed contract documents in orderly, organized systems.
- Assisted in the development of standard operating procedures, improving overall efficiency within the Contract Administration and Project Management departments.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Assisted in developing training materials and organized workshops aimed at enhancing skill sets among staff members working under various capacities on different projects within the organization.
- Orchestrated onboarding of new team members, ensuring seamless integration into project workflows and culture.
- Maintained strict confidentiality of sensitive information while handling sensitive client contracts.
Senior Project Coordinator
JE Dunn Construction
06.2022 - 06.2024
- Provide routine and advance administrative support to internal and external project management team members.
- Support project management with project deliverables, such as electronically processing various documents (i.e. pay applications and change documents)
- Track, monitor and/or collaborate with team members to ensure necessary documentation (such as badging, insurance requirements, bonds, lien waivers, etc.) meets compliance requirements before releasing payments.
- Work directly with Cost Control to ensure all compliant processes and procedures are collected and entered correctly and efficiently.
- Prepare advanced correspondence and non-standard communications, using independent thinking.
- Assess priorities and competing demands and adjust allocation of time and resources to increase efficiency and effectiveness.
- Demonstrate positive approaches to adapting to change. Support project, work program and corporate change initiatives.
- Function as subject matter expert on best practices and process and share knowledge and expertise with team members.
Contract Administrator
Manzitto, Inc.
08.2020 - 04.2022
- Implementation of Procore Project Management, Financial Management, and Preconstruction Software
- Develop continuous standard operation procedures for training of Accounting, Project Managers, Superintendents, and Subcontractors for Procore Software
- Direct Subcontractors through Billing Process and Pay Application Submittal
- Verify Subcontractor Billing
- Create and Distribute Subcontracts and Material Agreements along with all Required Associated Documents
- Input Estimated Job Costs and Reconcile Estimated Job Cost Updates and Changes
- Process Project Change Orders with Owners and Subcontractors.
Contract Administration Manager
Hausmann Construction, Inc.
08.2015 - 08.2020
- Managed the Contract Administration Department for the Lincoln, Omaha, Norfolk, and Denver office locations
- This department was responsible for the processing of Subcontract and Material Supplier Agreements, tracking of all required documents for compliance, and processing all Subcontract Change Orders
- Reviewed Prime Contract Agreements and tracked compliance of all documents including, Bonds, Insurance, Builder's Risk, etc., through Substantial Completion
- Assisted in the implementation of Procore and DocuSign to the company
- Developed continuous standard operation procedures and trained all Contract Administrators and Project Managers for both Procore and Sage 300 Project Manager Software
- Entered Estimate/Budget set up from Pre-Construction, GMP's, and Bid Packages
- Scheduled routine Job Cost\Budget meetings with Project Managers to monitor budget modifications, incomplete budgets, and discrepancies in budget vs commitment vs costs
- Set up Prime Projects and Self-Perform Projects for self-perform scopes awarded by Bid Packages, in Procore
- Trained CA's and PM's in Prime Contract Change Orders and Commitment Change Order internal processes and workflows
- Assisted the Estimating department on Hard Bid Projects by preparing required Bid Form documents and Bid Bonds, Insurance, and Builder's Risk requests.
Contracts Technician II
Nebraska Department Of Transportation
06.2014 - 03.2015
- Reviewed Construction Plans before State Lettings
- Processed Informational Proposals
- Distributed Preliminary Informational Proposals
- Processed Bidding Proposals for State Lettings
- Processed Addenda for Projects Bidding in the State Lettings
- Distributed all Addenda to Contractors Bidding Those Projects
- Set and Prepared State Lettings
- Organized Bids To Be Announced
- Ran Bid Tabs After Letting.
Contract/Insurance/Compliance Specialist
Hawkins Construction, Inc.
01.2001 - 06.2014
- Prepare Bid Documents Project Proposals, including Bid Bonds, Insurance Certificates, and all other required Bid Documents
- Process Owner Contracts for Projects Awarded, including processing of Required Insurance Certificates, Performance/Payment Bonds, Builders Risk Policies, and Rail Road Protective Policies
- Input Estimated Job Costs and Reconcile Estimated and Actual Job Cost Updates and Changes
- Create and Distribute Subcontracts and Material Agreements along with all Required Associated Documents
- Audit Subcontract and Material Agreement Documents for Compliance
- Monitor Subcontractors for E-Verify Enrollment and NDOL Registered Contractors
- Review and Approve Compliant Insurance Certificates
- Track and Enter Owned and Rented Equipment Location and Usage
- Analyze Equipment Utilization per Project and Superintendent
- Allocate Monthly Fuel Usage for Rental Equipment
- Process and Update Builders Risk Policies per Project
- Organize and File updated Insurance Endorsement Changes
- Enter Accounts Payable Invoices
- Verify Subcontractor Billing
- Process Project Change Orders with Owners and Subcontractors
- Provide Project Management Documentation including Submittal's, RFI's, Daily Log Input, Meeting Minutes
- Utilize Dictaphone to Create Correspondence
- Operate Multiple Phone Line System.
Skills
- Microsoft Word
- Microsoft Excel
- Adobe Professional
- Bluebeam Revu
- Viewpoint Construction Software
- Autodesk Construction Cloud (BIM, ACC Build, Insight)
- Sage 300 Construction and Real Estate Software
- Procore Construction Management Software
- DocuSign
- Cost Control
- Lean Principles
- Administrative Management
- Risk Management
- Budget Management
- Document Management
Timeline
Contract Administrator
Cerris Systems
06.2024 - Current
Senior Project Coordinator
JE Dunn Construction
06.2022 - 06.2024
Contract Administrator
Manzitto, Inc.
08.2020 - 04.2022
Contract Administration Manager
Hausmann Construction, Inc.
08.2015 - 08.2020
Contracts Technician II
Nebraska Department Of Transportation
06.2014 - 03.2015
Contract/Insurance/Compliance Specialist
Hawkins Construction, Inc.
01.2001 - 06.2014
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